Job Description
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The HR Assistant supports the HR department in delivering efficient and compliant HR services within a hospital setting. This role assists with recruitment, employee records management (UKG), scheduling support, compliance documentation, filing and general HR administration to ensure seamless operations and support for clinical and non-clinical staff.
Key Responsibilities - HR Administration & Compliance
- Maintain accurate and confidential personnel files in compliance with healthcare regulations and hospital policies.
- Assist with credentialing documentation for clinical staff (licenses, certifications, background checks, immunization records).
- Prepare HR correspondence, contracts, and status change forms.
- Recruitment & Onboarding
- Post vacancies for clinical and non-clinical positions across job boards, hospital systems, and recruiting platforms.
- Screen resumes and coordinate interviews with department heads.
- Support onboarding by preparing orientation materials, collecting required medical and licensing documents, and assisting with employee orientation sessions.
- Employee Relations & Support
- Serve as a first point of contact for staff inquiries regarding HR policies.
- Assist with employee engagement activities, recognition programs, and HR-led wellness initiatives.
- Help maintain communication boards, internal announcements, and staff updates.
- General HR & Office Support
- Organize HR files, digital databases, and administrative materials.
- Support hospital-wide events, training, and compliance audits.
- Assist the HR Manager with special projects as needed.
Qualifications - High school diploma required; Associate’s or Bachelor’s degree in HR, Healthcare Administration, or related field preferred.
- Previous HR or administrative experience, ideally in a healthcare or hospital setting preferred.
- Familiarity with credentialing processes and healthcare compliance is an advantage.
- Strong computer skills, including Microsoft Office and HRIS systems; experience with hospital systems (e.g., Kronos, Workday, or similar) is a plus.
- Excellent communication, customer service, and organizational skills.
- Ability to maintain confidentiality and handle sensitive employee information.
Key Competencies - Strong attention to detail and accuracy
- Ability to manage multiple tasks in a fast-paced environment
- Professionalism and discretion
- Customer service mindset with empathy for hospital staff needs
- Strong time management and teamwork abilities
Work Environment - Hospital-based office environment; may require occasional visits to clinical units.
- Requires handling confidential documents, light lifting, and frequent communication with staff across departments.
Job Tags
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